- Advise
user departments on available procurement vehicles, including: RFP, RFB,
RFQ, sole source exceptions, and available exemptions per Federal and
SANDAG policies
- Perform
procurement planning, solicit bids, and evaluate proposals
- Draft
and modify procurement and contract documents, subject to General Counsel
review
- Coordinate
and process federal and locally funded grant agreements, develop cross
departmental procedures and workflows, and participate in development of
SANDAG grant administration program
- Devise
process of centralized tracking and reporting of procurement key
indicators and develop manager and executive level reports. Participate in
providing procurement requirements for upgrade and customization on
financial system.
- Provide
responsive service to SANDAG employees, representatives of outside
agencies and members of the public by providing accurate information, in a
courteous, efficient and timely manner
- Manage
Disadvantaged Business Enterprise (DBE) program outreach events, event
planning, report documentation and compliance tracking
- Provide
administrative and scheduling support to 6 Directors in Global Safety and
Regulatory Control departments and associated staff
- Perform document
formatting for Regulatory and Safety FDA submissions
- Develop and maintain
online and hard copy article library for Regulatory workgroup
- Coordinate
international Independent Adjudicating Committee meetings
- Identify
needs, develop and implement contract processes, standards and procedures
- Oversight
and fiscal accountability for service, lease, software licensing, and
maintenance contracts and expenditures equal to $60 million total contract
value
- Supervision
of 10 staff members responsible for Corporate Capital and Operational
Purchasing, System Service, Lease and Maintenance Contracts and Forms
development and procurement
- Produce
and issue RFQ and RFP documents, analyze and select vendors, implement
programs, audit contract compliance
- Identify
and document data integrity issues and manage database conversion project
to resolve and increase transparency of contract information
- Provide
analysis, coordination and implementation planning of system wide Risk
& Safety Management Alert System roll out
- Implement
Procurement Card program and authored corporate policy. Provide policy
training for staff
- Coordinate annual and semi annual main
OR inventories for all Sharp Healthcare hospitals/10 OR rooms with up to
$4 million per room in inventory items
- Provided all
levels of administrative support for Vice President of Material Management
and Central MM managers, site Facility Manager and Clinical Patient Care
Manager, inclusive of confidential correspondence and files, travel
arrangements, expense reporting, scheduling, vendor relations, meeting
coordination, event planning, and document management.
- Executive level
report development and maintenance of system supply chain performance.
- Processed new
and renewing Vendor Certification applications, issued ID cards,
maintained vendor certification database, coordinated with and provided
training documents for site gatekeepers.
- Issued and
administered pagers for Central Administration and Providers, verified
invoices and monitored expenses.
- Designed
and developed database to track CPT ICD-9 errors for use in Provider
training.
- Administered and
documented procedures for insurance coverage and termination, processing
and data storage of incident reports, researching and reporting of new
malpractice claims, creation, update and closure of claim files.
- Provided support
to Providers, Broker and Underwriter in researching and providing
documents, directions, coordinating pre-trial meetings, and other services
as requested.
- Audited current
methods of data storage, repaired errors in data integrity, identified and
retrieved missing documentation from broker and/or insurer.
- Developed
effective and user friendly methods of tracking and processing
Professional Liability insurance, malpractice claims utilizing existing MS
Access databases.
- Analyze, document and coordinate Telecom
project requirements with users and IT Network, Telecom, and programming
staff.
- Provide
executive level presentations and updates on project needs and progress.
- Perform
patch management, server & data backup, disaster recovery, user
training, system and database redesign development, GUI interface design
and modification, data integrity, technical documentation, UML, SQL
Queries, list development and modification.
- Responsible
for all business, system and production analysis & support for
Circulation Marketing initiatives involving Lucent, Mosaix and Davox
telecom systems.
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