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GLENDIVE MEDICAL
CENTER
DAWSON
COUNTY ,
MONTANA
Sidney Lanier
High School Montgomery , AL
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Nachman
Parks
21Archar Lane #13
Milford, BA 73514
(517) 297-2501
SUMMARY
Significant experience as highly
skilled administrative assistant with proven communicative and organizational
skills.
PROFESSIONAL EXPERIENCE
Administrative Assistant,
Executive April
2007 to present
Responsible for overall
coordination and efficiency of the administrative office, including supervision
of Administrative Assistant. Perform
advanced and confidential secretarial and administrative duties. Calendar management (Microsoft 2010),
scheduling meetings and travel, expense reimbursement, communication support
between administration, medical staff and Board of Directors. Act as secretary for Board of Directors: Agenda preparation, timely distribution of
materials in advance of Board meetings, meeting planning, minutes and set up.
Other special projects as requested.
Administrative Assistant,
Management
Responsible for overall
coordination within the administrative offices, including clerical and support
functions for department managers, typing of minutes, policies and procedures,
and handle correspondence. Serves as
receptionist for Administrative Offices.
·
Proficient
with Microsoft Office software and provides assistance for other departments.
·
Upgraded
the Administrative files.
·
Maintain
the policies and procedures for all departments.
·
Participates
in department committee work, special projects and other assignments.
·
Prepare
meeting packets for monthly Board meeting.
·
Exercise
signature authority for the CEO as per department policy.
·
Travel
arrangements for management team members and their staff.
DES Secretary
September 2006 to May 2007
Provided clerical support
for Disaster and Emergency Services Coordinator under the direction of the County Commissioners
Accomplishments
·
Reconcile
departmental budget each month using Quattro Pro 10.
·
Typing,
updating documents; grant record keeping;
stocking emergency preparedness information racks; answering telephone, taking
messages; copying, filing documents, updating rural address system, and book
assembly.
Missionary in Ecuador 2004
- 2006
ALABAMA POWER COMPANY, Birmingham , AL
Senior General Clerk
Provided clerical support
for the Birmingham Division investigative staff. Provided assistance to Manager and Chief
Clerk.
Accomplishments
·
Served
as a Good Health Makes $ense Coordinator and NoZoner Coordinator.
·
Assisted
Birmingham Division Senior Investigator in departmental Safety & Health
Program.
·
Prepared
investigative reports and documents for the Birmingham Division
investigators. Entered and retrieved
data and produced reports utilizing the department's case management system
(IRIMS and CMS).
·
Processed
requests for driver license abstracts for all APC commercial drivers in
connection with the D.O.T. commercial drivers in connection with the D.O.T.
Commercial Driver License program.
Processed monthly invoices for driver license abstracts from the Department
of Public Safety.
·
Retrieved
customer information on law enforcement requests utilizing Customer Service
Standards (CSS).
·
Data
entry, reports, and approve payroll in STARS.
·
Processed
monthly restitution payments.
BARNES & NOBLE, INC., Birmingham , AL
Administrative Assistant
Assisted the District
Manager in the day to day operations of the District Office in an unsupervised
environment. Served as a liaison between
the District Office, the Regional Office, the stores and the New York Office.
Accomplishments
·
Created
and maintain filing system for 7 stores in the district.
·
Maintain
weekly expenses, handle travel arrangements and assist with meeting and
conference planning.
·
Maintain
records of Store Managers’ vacation, personal holidays and sick days.
·
Perform
routine clerical duties, including faxing, photocopying, filing, opening and
sorting correspondence.
·
Review
monthly events calendar for quality, style and content.
·
Follow
up on repair and maintenance issues in stores.
SOUTHERN NUCLEAR OPERATING
COMPANY, Birmingham , AL
Senior Procurement
Assistant
Performed trafficking,
expediting and buying functions; evaluated vendor bids; awarded purchase orders
with approval authority to $2000 for Plant Hatch. Acted as Employee Relations Liaison for Plant
Hatch employees. Administered all
time-keeping for Hatch Group.
Accomplishments
·
Served
as a member of Alabama Power Teacher Corps, an outreach program for elementary
school children.
·
Negotiated
with vendors on material cost to achieve cost savings.
·
Participated
in devising new safety program, including the communication and distribution of
related reports.
·
Provided
direct support to plants during power outages.
·
Assisted
in recording of all meeting minutes on a rotating basis for department
meetings.
EDUCATION
Honors: National Honor
Society
Presidential Academic Fitness Award
Who’s Who Among American High School Students
Computer
Skills
PC
– Microsoft Office Suite, Windows XP, Microsoft Outlook, Microsoft Word,
Excel
2010.
PROFESSIONAL DEVELOPMENT
·
Managing
Multiplying Priorities
·
"Your
Changing Role as an Outstanding Assistant", National Seminars Group -
completed course
·
“Purchasing
Techniques for Effective Buying”, The University of Alabama
- completed course
·
"Powerful
Communication Skills for Women", National Seminars Group - completed
course
·
"Basic
Negotiating Skills" - completed
course
·
"Stress
Management" - completed course
·
"Basic
Time Management" - completed course
·
"Effective
Writing Skills" - completed course
·
"Nuclear
Business Fundamentals", Southern Nuclear - completed course
·
“Valuing
Differences” – completed course
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