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 Stipulear Anderson

3011Slopeway Canton, Florida, KA 20442 ♦ 421.960.7005 ♦ stipuler.anderson99@gmail.com

SENIOR EXECUTIVE ASSISTANT

Successful track record supporting CEOs and other senior executives in corporate, international banking and government environments in the US, Europe and Latin America. Excellent organizational, communication, and relationship-building skills. Solution-oriented team player known for resourceful and innovative approaches to work. Tri-lingual, English/Spanish/Italian.

EXPERIENCE

UNILEVER, Florida, KA                                                                                                                   7/2011-Present

Executive Assistant to President & CEO

·         Discreetly handle confidential information.

·         Participate in brainstorming sessions for various projects.

·         Maintain the office calendar, including the schedule for the President. resulting in conflict-free schedules.

·         Handle special projects that involves coordinating events, sending invitations, generating drafts/final agendas and providing documentation, all of which ensure that meetings run smoothly.

·         Plan and organize domestic and international travel arrangements, including air, hotel, and transportation, preparing detailed itineraries and handling last-minute changes.

CNBC, Digital & Technology Department, Florida, KA                                                                  6/2010-6/2011

Unit Coordinator/Executive Assistant

Directly support two Vice President of Technology and three Directors:

·         Coordinated events and weekly meetings for VP and Directors: reserve rooms, send invitations, generate draft/final agendas and provide documentation, ensuring that meetings run smoothly.

·         Planned and organized domestic and international travel arrangements, including air, hotel, and transportation, preparing detailed itineraries and handling last-minute changes.

·         Managed multiple calendars, resulting in conflict-free schedules.

·         Generated detailed T&E reports, including gathering expense information and making foreign currency conversions enabling prompt reimbursement.

·         Reduced Division’s costs by reviewing floor plan on monthly basis, which enables the determination of current and project space needed.

·         Efficiently and expediently managed the on-boarding and off-boarding process for consultants.

·         Handled all service requests for onsite consultants, IDs, equipment and telephone access, ensuring work readiness.

·         Processed invoices through SRM database, enabling timely reimbursement.

·         Conducted inventory on regular basis, research vendors, and order supplies, obtaining best prices.

                                                                                                           

PALMS FOR LIFE FUND, Florida, KA – Volunteer                                                                                               1/2010-6/2010

AMERICAN EXPRESS TECHNOLOGIES (through Kelly Services), Fort Lauderdale, FL                            2005-2009

Executive Assistant/Resource Coordinator

Directly supported the Vice President of Technology and six Directors:

·         Coordinated events and weekly meetings for VP and Directors: reserved rooms, sent invitations, generated draft/final agendas and provided documentation, ensuring that meetings ran smoothly.

·         Planned and organized domestic and international travel arrangements, including air, hotel, and transportation, preparing detailed itineraries and handling last minute changes.

·         Managed multiple calendars, resulting in conflict-free schedules.

·         Generated detailed T&E reports, including gathering expense information and making foreign currency conversions enabling prompt reimbursement.

·         Reduced Division’s costs by reviewing floor plan on monthly basis to determine current and projected space need.

·         Created an email process for division-wide employees to report attendance, which streamlined process and increased efficiency.

·         Handled payroll, including time and attendance records and data input, enabling correct and prompt payment to employees.

·         Efficiently and expediently managed the on-boarding and off-boarding process for consultants.

·         Handled all service requests for onsite consultants, providing them with IDs, equipment and telephone access, ensuring work readiness.

·         Conducted inventory on regular basis, researched vendors, and ordered supplies, generating expense reductions.

 

LANIER WORLDWIDE, INC., (through Kelly Services) Miami Lakes, FL                                                  2004-2005                                     

Executive Assistant to District Manager & Service Support Manager 

Provided administrative support to the District Manager and Service Support District Manager:

·         Served as liaison between Customer Service Department and large corporate clients, following up and ensuring the successful resolution of any equipment issues.

·         Prepared minutes of weekly meetings and distributed to all attendees in a timely manner.

·         Efficiently managed calendars and made travel arrangements.

·         Prepared T&E reports, resulting in correct and prompt reimbursement.

·         Analyzed data relating to needed equipment parts, compiled order requests, and placed orders, resulting in on-time delivery.

INTER-AMERICAN DEVELOPMENT BANK, Washington, DC                                                    2002-2003

Executive Assistant

Assisted the Regional Operations Manager with the day-to-day execution of the unit’s operational processes and activities.

·         Coordinated weekly Board of Director’s meetings and prepared and organized documentation for each participant, ensuring meetings ran smoothly.

·         Efficiently managed calendars and booked executive international travel, including airlines, car and hotel, providing efficient travel support.

·         Drafted correspondence in English and Spanish

·         Revised documentation of project management cycles process from beginning to end prior to submitting to Regional Operations Manager for signature, relieving manager from time-consuming reviews.

·         Prepared documentation and proposals for missions and communicated directly with a wide range of high-level government officials, including Central American country heads.

G. FOURMENTEL & ASSOCIATES ARCHITECTS, Buenos Aires/Fort Lauderdale, FL                        1999-2002 Executive Assistant (Contractual)

Served as international logistic liaison for this architectural design firm in the real estate and development business.

·         Translated documents English/Spanish, resulting in consistent and clear understanding of business proposals.

·         Performed simultaneous translation during client meetings, contributing to development of new business.

UNITED NATIONS                                                                                                                           1988-1999

WORLD FOOD PROGRAM, Rome, Italy,                                                                                                   1995-1999

Office Assistant

Assigned to three different divisions successively, including Resources & External Relations Division, Asia Region, and Transport & Logistics Division.

·          Supported logistics officers during the Rwanda-Burundi war, including direct contact with field offices for emergency food distribution.

UNITED NATIONS, FOOD AND AGRICULTURE ORGANIZATION, Rome, Italy                               1990 - 1994

Executive Assistant to Senior Energy Office                                                                                                   

Prepared and coordinated all aspects of an International FAO Expert Training Conference on bio-fuels held in Rome for leaders around the globe:

·         Finalized documents, planned conference logistics, and followed up on participant travel and payment arrangements.

·         Prepared and distributed globally the monthly newsletter (Energy Brief) issued by the Office for the FAO Energy Working Group in Spanish and English.

·         Served as a multilingual liaison within and outside the FAO and served as office liaison with other UN agencies, providing efficient travel support during international missions.

Secretary to the Senior Agricultural Economist, Buenos Aires, Argentina                                        1988-1990

Assisted with the preparation of regional courses for the FAO Italy Cooperation Program/Training Program on Agricultural & Rural Development Policies for projects in Latin America and the Caribbean:

·         Supported professors, evaluators, local coordinators and 33 participants from 23 countries in Latin America and the Caribbean.

·         Followed up on travel and payment arrangements with Headquarters, ensuring funds were transferred on time.

PC SKILLS

Word; Excel; PowerPoint; Access; Outlook; Lotus Notes; Visio; Concur; Arriba; Brassring; SharePoint

EDUCATION

Courses for Journalism Degree, Broward Community College, Pembroke Pines, FL                                 

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