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LUIFARD BEATY

512 Silver Spring #315, Lorden Drive, Ca 60215-2521    

310-510-7521 (h); 612-910-1519 (c)

e-mail: lufard.beaty.09@gmail.com

OBJECTIVE: Executive/Administrative Assistant/Office Manager

PROFESSIONAL SUMMARY:

·         More than ten years combined in Executive/Administrative Assistant capacity, more than six years in a supervisory capacity. 

·         Able to multi-task and meet deadlines under pressure situations/ time constraints while working independently or as a team player in a fast-paced environment.

·         Have Intermediate experience with PC, beginning with Macintosh

·         Intermediate proficiency with FileMaker Pro, Union Manager, Microsoft Office, Word, Excel, PowerPoint, Outlook, SharePoint, Adobe Acrobat Pro, Familiar wirh SAP, DropBox

·         Able to think inside or outside the box.

·         Team Player, detail oriented, problem solver, excellent gatekeeper, tenacious, sense of humor.

·         Excellent oral and verbal communication skills.

·         Typing 50 wpm.

EMPLOYMENT HISTORY:

Abbott Medical Optics (Contract throuth The Fountain Group)

Contract Administrative Assistant II, Service Operations Department  2012 -

 •·         Utilize SAP, Word and Excel to create and maintain Service Agreements.

•·         Respond to customer inquiries via phone, fax, email

VA Hospital, Palo Alto

Volunteer, Recreation Therapy Department, Western Blind Rehabilitation Center          2009 -

            Extended Care

Robert Half International, Menlo Park, CA                                                                    2011-2011

Contract Legal Secretary, Robert Half Legal Department

·         Admin support to 7 member Legal Team, ancillary to 9 member Litigation Team

·         Scan, copy, FedEx, Data Entry, Distribute mail

Superior Technical Resources, Inc. Santa Clara, CA                                                      2010 - 2011

Contract Administrative Assistant III , Intel, Corporate Legal Department

·         Backup Administrative support

·         Scan/post documents to SharePoint site as well as proof web pages for the

Document migration to the new SharePoint site

·         Assist with FedEx requests, sort and distribute mail, copy and scan documents

·         Prepare and distribute Year-end letters, schedule meetings

·         Proof web pages for the migration to SharePoint

Various Administrative contract positions through Volt and Office Team                        2009

       Solfocus (Receptionist), Agilent (Executive Assistant)

Northern CA Sound & Communication JATC, San Jose, CA                                          2002-2009

Office Manager/Administrator

·         Managed front office of non-profit education trust.

·         Supported Regional Training Director for Union apprenticeship training program and management team.

·         One direct report.

·         Maintained school and work training records for 350 apprentices, maintained compliance with State recordkeeping requirements, close working relationship with participating Locals and Community College.

·          Participated in contract negotiations for the office workers, successfully negotiated severance package into the contract.

·         Performed ongoing database record maintenance using FileMaker Pro and Union Manager.

·         Distributed key fobs for access control.

·         Liaison for vendors and facilities management.

·         Maintained insurance files.

·         Travel and catering arrangements as needed. Incidental

·         HR and bookkeeping. Recording Secretary for select Committee meetings.

·         Implemented recycling program for the office.

Various contract positions                                                                                                    2001-2002

·         Administrative and Executive Administrative assignments with(list not inclusive):

 Parkinson's Institute, Congregation Beth David, Yerba Buena Gardens, Hewlett Packard

Manpower, Inc., San Jose, CA                                                                                             2000-2001

MAAP (Manpower Administrative Assistant Program), Special Projects Team

Executive Assistant.  

Agilent Technologies, Inc.

·         Supported Operations Procurement Department, Consulting DataCenter.

·         Maintained consulting projects database for Agilent Technologies.

·         Handled incoming calls to the Escalation Hotline pertaining to cost containment for existing and new consulting contracts.

·         Worked closely with Global Sourcing Manager and Commodity Managers as well as interaction with all levels of management within the entire organization. 

·         Extensive report generation using Excel. 

·         At the end of this project the cost reduction goal of 50 percent was achieved.

 Hewlett-Packard

·         Provided backup to eight Executive Assistants in the Personal Computer Organization and Computing Systems, supported managers and VP's.

·          Provided direct support to the CFO of the Personal Computer Organization division for four months until his permanent assistant was hired. 

·         Handled travel arrangements, calendar maintenance using Outlook, conference room and conference call setup, catering using in-house food service, PowerPoint presentations when requested, ordering supplies.

·          Vacation relief and ancillary support to department managers and Administrative Assistants as needed.

·         Within the MAAP program, involved as a core team member in the creation and implementation of the MAAP Resource Guide. 

·         Mentor and liaison between members of the MAAP program and MAAP Program Manager. 

·         Coordinated collection efforts for the annual Teddy Bear drive while at Hewlett-Packard for my building resulting in collecting more than sixty bears in two weeks.

Icarian, Inc., Sunnyvale, CA (Acquired by Workstream in 2001)                                          1999-2000

Executive Assistant

·         Provided executive-level administrative support in a Pre-IPO company for multiple levels of management including CFO, VP Marketing, VP Business Development, in-house counsel and support as needed for CEO. 

·         Acted as Program Administrator for corporate travel and credit card programs.

·          Assisted CFO with Series D tracking, maintained database for Investor Relations. 

·         Interaction with Board members, investors, analysts to ensure timely processing of funding documents through written and verbal communication. 

·         Assisted Legal Department with contract distribution, interacting with outside counsel.

·         Coordinated preparation for Board of Directors meetings, preparing slide presentations, working with department VPs to ensure timely collection of necessary data for the presentation, making certain catering arrangements and room setup was complete and on schedule. 

·         Assisted Sales Department with their National Sales conference, which involved catering arrangements, room setup, and after-hours activities.

·          Heavy calendar maintenance using Outlook, extensive use of PowerPoint, Excel and Word.

EDUCATION:

·         Bachelor of Arts Degree, Economics; University of California, Santa Barbara

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