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PAYTON  SMITH

309 Crescent Drive                                                                                                                (203) 882-9876

Milford, CT  06001                                                                                                payton_smith@yahoo.com

SUMMARY

Senior Administrative Assistant with expertise in reporting to several executives in various business areas including engineering, marketing, sales and office services administration. Recognized for efficiently managing multiple and concurrent tasks while maintaining high performance standards. Possesses a strong commitment to being a team player with a solid work ethic.  Earned a reputation for being the go-to person in the company. Accredited for being highly organized with strong skills and the proven ability to manage multiple projects, meeting schedules and travel plans. Proficient in Word, Excel, PowerPoint and JDEdwards.

PROFESSIONAL EXPERIENCE

IROQUOIS GAS TRANSMISSION SYSTEM - Shelton, CT                                                    1992—2012

Iroquois Gas Transmission System, L.P., owns and operates a 416-mile interstate natural gas transportation pipeline from the U.S.-Canadian border at Waddington, NY, through New York State and western Connecticut to the Bronx, NY.

Senior Administrative Support Assistant – Engineering Services Department (Sept 2008 – Aug 2012)

In addition to providing continued support for the Administrative Services Department, additional Engineering Services Department duties were incorporated into this position:

·            Assisted Manager of Engineering Services and ten engineers with daily correspondence and reports.

·         Scheduled meetings, reserved conference rooms and notified internal and external participants.

·         Recorded minutes of meetings. Produced and distributed reports to participants.

·         Arranged travel schedules and submitted expense reports to Accounting Department

·         Served as Reception backup for lunch and breaks on a weekly basis.

·         Arranged travel plans (both domestic and international) for ten engineers.

·         Scanned departmental documents and filed electronically.

·            Updated information for eight company procedure manuals. Catalogued items in manuals and project  books. Scanned and entered information on publications into data base.

Senior Administrative Support Assistant – Administrative Services Department (May 2003 – Sept 2008)

Provided support for Office Administration Department which provides services for entire company.

·         Administrated all phases of management of company fleet which consisted of vehicle maintenance for ten pool vehicles and four executive-assigned vehicles. In charge of procurement for vehicle replacement of pool vehicles, executive-assigned vehicles and 24 trucks for field locations.

·         Produced taxable mileage reports on Excel spreadsheets. Submitted vehicles for emissions testing and procured registration renewals.

·         Processed Purchase Requisitions for Office Services, Environmental and Engineering Departments.

·         Received purchase orders into the JDEdwards system for items ordered through Purchasing Department.

·         Provided backup support for the Administrator of the Nortel Phone System – set up for new extensions and programmed phone set-up.

·         Served as backup support for the Administrator of the security system - created security badges and processed new employees.

·         Provided support to Accounting Department by depositing company checks, distributing financial reporting documents, entering data into dashboard financial database and providing insurance certificate updates for company’s proof of insurance and vehicle cards.

Executive Secretary – Engineering (Sept 1992 – May 2003)

Assisted Vice President of Engineering as well as the Manager of the Technical Services Group and the 12 personnel who reported to these positions.

·         Processed requisitions and generated PO’s for new projects, Environmental Department, etc.

·         Coded invoices and obtained approval from appropriate department.

·         Arranged domestic and international travel, conferences and meeting rooms.

·         Electronically routed documents into the Engineering library and maintained library data base.

RYAN PARTNERSHIP - Westport, CT                                                                      Feb 1989 – July 1992

Ryan Partnership is the largest independent marketing services company in the U.S.

Executive Secretary

·         Prepared client presentations for three consultants which involved  typing, organizing and binding lengthy promotional pieces.

·         Contributed to and maintained Reference Library.

·         Arranged heavy travel schedules for consultants.

·         Assisted Receptionist when needed.

EDUCATION

Graduated one-year secretarial program, Butler Business School, Bridgeport, CT

Graduate, Central High School, Bridgeport, CT

Intermediate Excel courses sponsored by Iroquois.

Positive Interaction in the Work Place course sponsored by Iroquois.

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