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PROFESSIONAL EXPERIENCE

June 2008 – August 2011

PG&E

Contract Administrative Associate

·         Outlook calendaring to schedule interviews

·         Reserve conference rooms

·         Partner with Project Managers and Accounts Payable to resolve invoice issues

·         Enter timekeeping for 74-Employees into CATS & SAP

·         Worked closely with 9-Managers as their Delegate in SAP

·         Operated and organized supply room for large team utilizing SRM / SAP

·         Supplied audio/video equipment for meetings

·         Arranged catering

·        Provide administrative support with word processing, phone, email, data entry, copying and filing using Microsoft Office and PPMc software

·        Coordinate events both in-house and off site

·        Purchase office supplies and software using SRM for large team

June 2007 – June 2008

Wells Fargo Bank

Contract Administrative Associate

·         Heavy Outlook calendaring to schedule interviews

·         Reserved and maintained conference rooms

·         Acted as liaison for 25 employment agencies to fill open positions

·         Culled candidates from online job boards for several open positions

·         Worked closely with AP supplying invoices and ad hoc research

·         Operated and organized mailroom

·         Supplied audio/video equipment for meetings

·         Arranged catering

·        Provided administrative support with word processing, phone, email, data entry, copying and filing using Microsoft Office and Oracle software

·        Coordinated events both in-house and off site

·        Purchased office supplies and maintained equipment storeroom

·        Purchased break room supplies and maintained green kitchen

April 2007 – April 2007

Genentech, South San Francisco, CA

Contract Administrative Associate

·         Arranged catering

·         Reserved and maintained conference rooms

·         Purchased office supplies and maintained equipment storeroom

·         Maintained detailed event calendars and created ad hoc summary reports using Excel software

·         Operated and organized mailroom

·         Organized and implemented filing system

·         SAP procurement for ordering and returning supplies

·        Took meeting minutes

December 2006 – March 2007

Pacific Gas &Electric, San Francisco, CA

Contract Administrative Associate

·         Reserved conference rooms throughout California for trainings and showcases

·         Maintained equipment storeroom inventory and managed lending program

·         Tracked and met audio/visual technical requirements for events

·         Arranged catering

·         Purchased office supplies, computer equipment and negotiated service contracts using SAP software

·         Maintained detailed event calendars and created weekly and ad hoc summary reports using Excel software

·         Coordinated logistics for large, multi-session, statewide training events for up to one hundred attendees

·         Presented demonstration on proper set up, use and break down of audio/visual equipment

·         Provided all aspects of administrative support for the logistics manager           

September 2006 – December 2006

Team Persona, San Francisco, CA

Staffing Associate; temporary assignment

·         Cull candidates from online job boards for a successful staffing agency

·         Recruit large volume of candidates for both short and long range projects in several counties

·         Prescreen candidates by phone to determine eligibility

·         Schedule interviews for five recruiters in San Francisco and San José using Bullhorn software

·         Compose employment advertisements for print media and online publication

·         Distribute and ship materials to new hires

·         Maintain extensive candidate database and generate daily and ad hoc reports using Excel software

·         Made site visits in Oakland and San Jose to investigate and check on placements and personnel and wrote reports and recommendations

March 2006 – September 2006

VaxGen, South San Francisco, CA

Contract Administrative Associate

·         Provided administrative support for two directors and one contract manufacturer with word processing, phone, email, data entry, copying and filing using Microsoft Office and Oracle software

·         Maintained calendars, set up meetings, book flights, rental cars and hotels

·         Edited, proof read, and finalized GMP documentation.

·         Completed all assignments successfully under deadlines

·         Prepared expense reports, purchase requisitions, organizational charts and Excel reports

·         Maintained monitoring equipment and organized file- and cold-room areas

·         Took meeting notes

February 2006 - March 2006

Exel Global Logistics, Brisbane, CA

Temporary Office Assistant

·         Coordinated and organized special learning event for 250 valued customers via email   and phone solicitation

·         Followed through with callback reminders to those attending the seminar

·         Produced correspondence including welcome letters and follow-up thank you letters

November 2005 - January 2006

Goodwill Industries of San Francisco, San Mateo and Marin, San Francisco, CA

Assistant Manager

·         Managed day-to-day operations of the Flagship store

·         Prepared deposits and change-orders

·         Trained staff including transitional employees with sensitivity to their special needs

·         Prepared weekly payroll spreadsheet and other ad hoc reports

·         Led staff to achieve daily sales goals for the store

 

October 2004 - April 2005

A Different Light Bookstore, San Francisco, CA

Events Coordinator and Assistant Manager

·         Created and promoted all special events including book signings, book groups, and panel discussions

·         Published bookstore newsletter, flyers, and press releases

·         Instituted the practice of brief handwritten book reviews a.k.a. “shelf talkers” which doubled sales of selected literature and poetry

·         Managed day-to-day operations of the bookstore

July 2003 - June 2004

San Francisco Museum of Modern Art, San Francisco, CA

Museum Store Associate

·         Brought in to run an extremely busy satellite store for the Chagall exhibit

·         Responsible for team to achieve and exceed their goals

·         Organized stockroom and replenished sales floor merchandise

August 1995 - March 2003

Barnes & Noble Bookseller, San Francisco, CA

Head Cashier

·         Trained and supervised a staff of nineteen

·         Managed cash room by balancing daily receipts and preparing deposits/change-orders

·         Directed and produced employee recommended “shelf talkers” and book selection program

·         Researched and designed the bestseller section weekly

·         Promoted first time authors by maintaining the “Discovery” section of the store

·         Worked closely with the events coordinator for in-house store events such as the Writer’s Workshop and special author appearances

EDUCATION

·         Santa Monica City College – Sociology

·         San Francisco State University – BA in Sociology unfinished

·         Golden Gate University – Law – Application process begun

 

REFERENCES

Available upon request

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