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Home: (805) 445-9876
Email: Ruby@yahoo.com
Citizenship: US Citizen
Clearance: Secret Clearance, Expired 2000
OBJECTIVE:
To utilize my proven administrative and technical
skills in the areas of executive or administrative level support, sales
order/funding document management or database administration, with an
aggressive, growth-oriented company where significant contribution to
organizational objectives provides challenges, opportunities for advancement and
continued job satisfaction.
ADMINISTRATIVE
SKILLS:
- PC Software Specialist (MS Office
97-Office 2007)
- Typing speed: 65WPM
- Excellent follow-up, attention to
detail, accurate, independent worker, strong work ethic
- Arranging meetings, conferencing,
travel, managing calendars, supporting multiple projects/depts., all forms of
document processing
- Phones, transcription, meeting minutes
- Database entry, support and administration
- Executive & Administrative support
experience: 15+ years
COMPUTER
SKILLS:
- Word-processing (Expert): MS Word,
WordPerfect
- Spreadsheets (Advanced): MS Excel,
Symphony
- Data Processing (Intermediate -
Advanced): MS Access, DOORS, Open Org, any generic database
- Desktop Publishing (Advanced): Ventura
Publisher, PageMaker
- Graphics (Advanced): MS PowerPoint
- Miscellaneous (Intermediate -
Advanced): MS Project, MS Outlook, Quickbooks, LotusNotes, Windows 2007
- Internet: Internet literate &
proficient in research, search engines, and navigating within various ISPs
EDUCATION:
- Pierce College, Woodland Hills, CA – Basic Computer Sciences,
various Bus. Admin.courses
- Zenger-Miller, Woodland Hills, CA –
“Supervision”
- ExecuTrain Ventura, CA – Microsoft
Project Level I Certification
- New Horizons Learning Ctr. Oxnard, CA
– Microsoft PowerPoint Certification
- Franklin Covey Workshop Woodland
Hills, CA – What Matters Most Certification
- New Horizons Learning Ctr., Oxnard, CA
– Microsoft Project Level II Certification
PROFESSIONAL
EXPERIENCE:
PART-TIME
EMPLOYMENT 01/10– 11/8/11
Office Manager, WindRoseAnalytica Division of Althea
Technologies, Camarillo, CA
Processing, approving and reconciliation of division
invoices, updating various confidential client databases using Access &
Excel, creating and administering FDA-regulated Document Control procedures and
associated tracking logs. Ordering complex lab reagents, chemicals and office
supplies.preparing client work orders, coordinating client shipments & deliveries,
reconciling vendor POs, preparing related reports, reorganizing client files,
and documenting staff PTO. $20/hr
Reason for leaving: Company closed our division.
Accomplishment:
In reviewing our division's phone bill, I questioned and researched the billing
activity and discovered that we were being overbilled by $300/mo., according to
our "Freedom" plan. The phone company is having to reimburse Althea
for the overbilling for approximately 6 mos.
Accomplishment:
Instituted tracking log for all of our division's document control procedures
that resulted in better accountability and traceability of all company
procedures, as well as client test methods, validation protocols and reports.
VOLUNTARY/TEMPORARY
WORK 06/09 – 8/09
Agency Relations
Assistant, FOODShare, Oxnard, CA (Temp)
Supported Agency
Relations by reconciling USDA pantries’ monthly food distribution totals and
entering corrected data into USDA monthly reports, all towards successful USDA
audit. Additionally, reconciled all VC pantries’ quarterly demographic
and household totals and updated FOODShare’s quarterly reports accordingly.
Other tasks include updating the DonorQuest database; as well as other
databases linked directly to numerous other FOODShare programs. $10/Hr. Reason for leaving:
Completed special project &FOODShare budget limitations (see reference
letter).
FULL-TIME
EMPLOYMENT 06/08 – 02/09
Order Administration Assistant, TGIC Importers, Woodland
Hills, CA
Supported the Order Administrator and Office Manager in
processing, invoicing and statusing orders from US and international clients.
Also responsible for web-based invoicing, shipments, and tracking and
reconciling client inventory depletions in support of CEO, General Manager and
nationwide Sales Managers.$15/Hr. Reason for leaving: Laid off due to
business downturn.
CONSULTING/CONTRACT
WORK 11/05 – 06/07
CDM Administrative Support, Lockheed Martin/DUA Consulting,
Ventura, CA
Responsible for converting existing Excel databases into MS
Access, pdf failure data linking and updating data storage websites,
maintaining CDM library and drawing lists. In addition, administered Technical
repair procedures, maintained repair checklists/logs and facilitated update and
closure of repair travelers. $19/Hr.
Reason for leaving: Contractor budget cutbacks resulting from loss of littoral
ship contract.
FULL-TIME
EMPLOYMENT 03/03 – 09/05
Logistics Administrative Support, Computer Sciences
Corporation, Camarillo, CA
Provided extensive administrative support to
Seabees’ Logistics Dept., generating recurring Program Review Briefs using
PowerPoint. Scheduled meetings and distributed transcribed minutes. Maintained
tracking logs, edited documents in Sharepoint and ensured Navy website
postings. In addition, prepared travel documents, prepared internal
correspondence and processed Budget Execution Requests using Excel and Word.
Achievement: Budget logs I created were so
successful in year-end reconciliations that they were added to N4 workload in
order to reconcile division’s financial and acquisition data, and also
utilitized to reconcile table of allowances’ inventory validation efforts.
Received Meritorius Service Award. $23/Hr.
Reason for leaving: Contract cancelled.
CONSULTING/CONTRACT/TEMPORARY WORK
$15-$20/Hr 10/98 – 03/03
Administrative
Assistant, National Telephone Service, Woodland Hills, CA (Corestaff)
- Desktop
published policies and procedures manual for the Collections Dept. $18
Database Analyst,
Western Saw, Oxnard, CA (Qwestemps)
- Populated
custom database consisting of order entry, billing and inventory control
applications. $15
Legal Admin.
Assistant, Mentor Corporation, Santa Barbara, CA (Office Team)
- Performed
legal secretary tasks for corporate legal department. $17
Contractor-Training,
Oak Park High School Thousand Oaks, CA
- Provided
basic PC navigation & MS Word/Excel training. $20/Hr.
Contractor-Marketing
Admin. Asst., Medtronic, Goleta, CA (Option One)
- Prepared
documents, presentations, check requests, organized literature cage,
coordinated travel and literature distribution, telephone backup and general
administrative support. $16
Contractor-Status
& Tracking Asst., Verizon, Newbury Park, CA (Alpha Resources)
- Tracked
repair/customer orders, ensured accurate coding and timely completion. Very
fast paced environment required organization and strong problem resolution
skills to meet both customers’ & technicians’ demands. $15
FULL-TIME EMPLOYMENT 11/94 – 09/98
Documentation Specialist, Comptek Federal Systems, Camarillo,
CA
Researched (for EA6B Secret project), beta tested, and
installed traceability for DOORS data base population and maintenance; produced
weekly discrepancy reports and edited and updated specification documents;
provided backup database administration support; imported and reformatted data
using multiple software types. $16.50/Hr.
Reason for leaving: Resigned.
CONSULTING/CONTRACT/TEMPORARY
WORK 3/92 – 11/94
Administrative
Assistant – Ventura County Tax Assessor’s Office, Ventura, CA (Office Team)
- Provided
administrative support and helped convert boilerplate documents from
WordPerfect to Word while relieving employee on maternity leave; performed
basic accounting and administrative duties relative to TA’s charter. $12/Hr.
Executive
Assistant to CFO & Corp. Comptroller – Packard Bell, Westlake Village, CA
(United Personnel)
- Provided
executive secretarial support to the CFO & Comptroller & Board of
Directors until company transitioned to northern Calif. $14/Hr.
Executive
Assistant – Electro Magnetic Products, Chatsworth, CA (United Personnel)
- Performed
executive secretarial tasks for VP Sales/Marketing until permanent employee could
be hired.$13/Hr.
Loan Assistant –
City National Bank, Woodland Hills, CA (Office Team)
- Responsible
for processing loan and financial documents for the Loan Dept. $11/Hr.
Engineering/Financial
Assistant – Proctor & Gamble, Oxnard, CA (Olsten Staffing)
- Generated
labor/resource reports in MS Project, updated confidential plant revenue report
and provided administrative support to both the Engineering and Finance Depts. $12/Hr.
Engineering
Assistant – Unocal, Ventura, CA (Kelly)
- Filled
in for employee on 6 weeks’ medical leave supporting the Oil & Gas
Engineering Dept. $11.25/Hr.
Legal Assistant
– Richard Hauser, Esq., Oxnard, CA
- Prepared
interrogatories, motions, reorganized office’s entire file cabinets until legal
secretary could be hired. $10/Hr.
Property
Management Assistant – American Management Systems, Ventura, CA (Qwestemps)
- Scheduled
site maintenance for all of AMS’s contracted customers; answered phones;
scheduled Property Mgt Board’s meetings and transcribed meeting minutes. $11/Hr.
DTP/Typographer
– PCIM/PQ Magazines, Ventura, CA
- Typed
articles & designed text/graphic layouts for both publications using MS
Word and PageMaker until new publication software was installed. $10.50/Hr.
FULL-TIME
EMPLOYMENT 02/91 – 03/92
Executive Assistant, Jafroodi Interests, Camarillo, CA
Prepared extensive financial reports and correspondence
daily; monitored phone calls and acted as liaison to visitors; coordinated
travel arrangements and investor meetings. Performed banking/accounting
reconciliation, payroll, AR/AP backup, invoicing, and preparation of financial
documents for five investment companies. $14.00/Hr.
Reason for leaving: Resigned.
FULL-TIME
EMPLOYMENT 11/90 – 02/91
Client Services Assistant, Executive Suites Secretarial
Service, Oxnard, CA
Provided diverse client base with administrative services
including typing correspondence, preparing complex technical and legal
documents, desktop publishing, faxing, copying and phone support. $12.00/Hr. Reason for leaving:
Resigned to accept Exec. Asst. position.
FULL-TIME
EMPLOYMENT 06/88 – 10/90
Technical Publications Admin. Support, SYS Contracting,
Oxnard, CA
Desktop published military publications (UNREP Journal);
coordinated weekly contract status meetings; assisted engineering staff by
typing, proofing, and editing NSWSES & NAWS technical manuals, engineering
change orders, budgetary reports and other military documents. $11/Hr. Reason for leaving:
Discharged.
FULL-TIME EMPLOYMENT 04/86 – 06/88
Manager, Sales Administration, ESP, Camarillo, CA
Established & managed sales order dept including
implementing operating procedures, supervising support staff, and directing
daily operations. Achievements included instituting upgrade to PC, creating
macro driven order entry program that reduced order turnaround by over 100%.
$38000/Yr. Reason for leaving: Midwest competitor bought out company; office
closed.
FULL-TIME
EMPLOYMENT 03/78 – 10/85
Order Entry Supervisor, Dataproducts Corporation, Woodland
Hills, CA
Supervised and trained order entry staff; implemented
performance measurement procedures; constructed order and configuration
management error reports that significantly reduced order processing errors;
prepared sales projections, resolved order processing problems and performed
other administrative tasks.$27000/Yr. Reason for leaving: Company merged
with Japanese competitor.
REFERENCES
Available upon request.
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