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Accounting Assistant Resume Layout Format in Word Free Download

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Brisa Dudley
309 Kingsley Drive
Newark, DE  19001
302-369-9876
brisa@aol.com



Richards Layton & Finger, P.A.
Wilmington, Delaware
March 2011 - August 2011
Edmund Pierce - 302-651-7687

ACCOUNTING ASSISTANT

  • Managed daily cash receipts including check deposits, wire transfers and ACH payments from clients. 
  • Daily reconciliation of general operating and escrow bank accounts to General Ledger. 
  • Handled outgoing wire transfers for settlements and vendor payments.
  • Accounts Receivable and Allocation of client payments.
  • Maintained client escrow accounts and moved money as necessary from General Operating to Trust Accounts to process payments to client accounts from Trust Funds. 
  • Entered Client Escrow account interest and reconciled monthly.  Processed closings for client matters when completed. 
  • Ran Trial Balance reports daily to reconcile against Trust Reports.  Rainmaker Legal Key and Desk Site software programs used.


Integrity Staffing
JP Morgan Chase
Wilmington, Delaware
November 2010 - March 2011
Steve Poitras - 302-504-9874
Stephen Noetzel - Direct Supervisor - 302- 634-1478

HRSD / PAYROLL OVER PAYMENTS
  • Data entry using Answer Key Software to enter previous employee information. 
  • Calculated employee overpayment of wages, generated, printed and mailed Notification Letters to inform employees of the overpayment with descript breakdown of the overpayment and advised them how to remit overpayment back to the Bank. 
  • Three separate notification letters would be generated for each case on a timed cycle prior to being sent to collections.
  • Processed approximately 900 cases per week

Star Building Services, Inc.
New Castle, Delaware
July 1995 - March 2010
Ron Stewart - 302-690-4910

EXECUTIVE ADMINISTRATIVE ASSISTANT / OFFICE MANAGER / PAYROLL -HUMAN RESOURCE MANAGER / FULL CHARGE BOOKKEEPER / A/P / PURCHASING

Summary:       Have demonstrated in 15 year career as being a loyal and committed professional employee with proficient background as an Executive Administration/Secretary to the President and Vice President, Office Manager, Full Charge Bookkeeper, Accounts Payable, Payroll, Fleet Management and Human Resources.  Company serviced locations in Delaware, Maryland, Pennsylvania and New Jersey with a minimum of approximately 850 employees.  The ability to handle multiple tasks effectively and maintain confidentiality with highly sensitive materials and matters.  Posses a positive, cooperative attitude displayed throughout my career.  Maintain calm under pressure and adapt to the unique needs of the organization. 

  • Word process Bids, Proposals, RFI's and Budgets for clients, bind and review prior to submission
  • Executive Secretary to President and Vice President - support to Operations and Site Managers
  • Prepare all correspondence, reports and materials publications and presentations as required by Officers of the company. 
  • Screen calls and email, set-up appointments and make travel arrangements for President.  Setup and coordinate meetings and conferences. 
  • Maintain hard copy and electronic filing system. 
  • Research, price and purchase office furniture, equipment and supplies. Operations and Site managers
  • Benefits Administration of health, life, disability and supplemental plans.  Process Death Benefit Claims for employees' beneficiaries.
  • Complete documentation for State and Federal Agencies Surveys including U.S. Equal Opportunity Commission  EEO-1 Filing, Bureau of Labor Statistics CES data, U.S. Department of Labor Survey of Occupational Injuries and Illnesses and Centers for Medicare & Medicaid Services (CMS) Data match information
  • Enter new hire applications and process terminations, run criminal background checks, E-Verify INS verification through Dept. of Homeland Security "SAVE" program
  • Comply with Notice of Levy's against employees, enter payroll deductions for Employee Wage attachments including Child Support, IRS Levy's, health benefits, uniforms, Court Ordered Attachments, etc
  • W/C, General Liability and Auto policies.  Issuance of Workers Comp Claims - Reports and Reporting (OSHA Recording Keeping).  Verification of wages and job duties and frequencies when applicable to claim for insurance company. 
  • Handle Return to Work issues.  Confer with managers regarding job availability based on restrictions and notifying employees of Job Offer to Return to Work.
  • Maintain General Operating, Payroll, Payroll Tax and Line of Credit bank accounts
  • Daily account balance checks, funds transfers as necessary including pay-down of Line of Credit, manual check writing, daily General Ledger balancing and monthly General Ledger reconciliation
  • Cash receipts in excess of $1M per month
  • Computer vouchering of  invoices after verification of accuracy and resolve any discrepancies prior to - job cost as appropriate
  • Process and pay Accounts Payable vouchers on a timely basis - manual checks as required
  • Review , verify and job cost Travel Expense Reports
  • Approximately 100 invoices per week - totaling over $160K per year
  • Enter supply Purchase Orders, receive into inventory and job cost as appropriate
  • Run monthly, quarterly and year-end Accounts Payable reports including Aged Trial Balances
  • Enter new hire applications, verification of I-9 information, E-Verify eligibility, enter employee withholding including child support, local and Occupational Privilege Tax, wage garnishments, uniform deductions, health contributions and Administration Garnishment fees
  • Create payroll batch, enter and process bi-weekly and semi-monthly payroll runs (74 runs per year) with supervision of two employees - solely responsible for minimum of 2 additional manual check batches per month
  • Yearly payroll amounts in excess of $6.5M
  • Maintain balance of Payroll Account as necessary
  • W-2 processing, printing and distribution
  • Provide information as required in RFI packages including OSHA information
  • Verification of Budget figures to be presented in RFP's to perspective clients
  • Fleet management of company vehicles including, maintenance and repair, receive/review estimates for repair and authorize service, fleet gas card distribution and management, title and registration and tag renewal processing, EZ Pass transponder issuance and monitoring of statements, investigative reports of accident and incidents, maintained auto insurance coverage and reporting of claims.


Software Skills: MS Windows, Word, Word Perfect, Excel (spreadsheets, graphs and charts), Office Communicator, Outlook, Power Point, Publisher, Turbo Tax, Quick Books, MAS 90/200, PeopleSoft HRMS Portal, type 60+ WPM, Tele Clock Time Reporting, Ariba Supplier Network, AnswerKey 2.11, Beeline.  Rain Maker, Desk Site, Legal Key, Spectrum and Cardinal.


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Neetu Singh is the founder of Resume Formats .Neetu Singh holds an Engineering degree in Computer Science with MBA Degree in Finance and Human Resource (HR). Currently she is running a Global Manpower Consultancy. Contact Her Here

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