FARUK KHAN
Admin
& Finance Officer
PERSONAL INFORMATION:
Date of
Birth : October 5th, 1989
Nationality : Pakistani
Place of Birth: Swat/ kpk
NIC No : 15415-41084612-7
Passport No : KB1793112
CAREER
OBJECTIVES:
To work with a team of highly motivated and professional members
that will provide me the practical application of my knowledge and skills.
PERSONAL INFORMATION
PROFESSIONAL EXPERIENCE
Admin
and Finance Officer AURAT
Foundation
( Jan, 2015 to present.)
Responsibilities:
Ø Administrative Management
- Ensure discipline of staff
- Ensure smooth running of
routine office work.
- Provide supplies by identifying
needs for staff
- Ensure smooth functioning,
detailing and maintenance of the transport
- Provision of timely Transport /
Logistics Management of the staff
- Recommend optimal
transportation modes, routing, equipment, or frequency
- Ensure cleanliness of office
premises and vehicles.
- Manages all correspondence
within and outside the organization.
- Conveys all the required
instructions and policies of the organization to the staff and the views
of the regional staff to the leading body.
- Support to country office
Admin/HR department in all relevant matters related to administration in
the assigned duty station.
- Preparation of monthly Admin/HR
report with updated records on leave and any other relevant/amended staff
data.
- Record on staff vacation and
sick leave; record on attendance sheets and any other duty related to
personnel management in the location, in close communication with HR
department.
- Assist HR & Finance
departments in processing of monthly Payroll.
- Responsible to negotiate
services agreements with vendors.
- Provide supplies for all
program activities.
- Assist the procurement process.
- Records all incoming and
out-going letters and documents.
- Monitors administrative aspects
of the District office/staff and evaluates discipline and punctuality of
the staff to the assigned tasks.
Ø
Logistic: · Purchase and provide all projects and
office needed materials when required in the light of AF Logistics/ Procurement
procedures.
- Make sure the budget line and a funding
line attached with each item is correct and still funded.
- Get three (03, 04) quotations from the
market respecting the specifications of the request and purchase
procedures.
- Ensure management of assets, controlling
and checking that the asset’s inventory and follow-up is being properly
done;
- Supervise all logistics support staff
like drivers, cook, cleaners, and guards etc to ensure the smooth
functioning of routine matters.
- Cooperate with other
Organizational staff such as Project Managers, District coordinator,
Finance Officers, Regional Admin Manager, to improve work and to solve problems.
- Supervise of driver to
ensure that log books are maintained by the drivers as well as for
generators and make sure that the log books are up to date.
- Making a monthly report on fuel
consumption and reparation of vehicles, generators etc & update the
inventory list ;
- Conducting regular
vehicle inspection programs and maintaining records of the observed facts.
- Checking the transport
related service requests by other departments and scheduling them as per
the work priorities.
- Maintaining smooth working of
all the operations in the transportation and resolving internal conflicts.
- Maintenance of premises
(office, Agahi centers).
- Preparing of premises and
vehicles contracts.
- Arranging meetings with the
external dealers, agents and other supporting professionals.
- Be prepared to work flexible
hours to accommodate the office hours requirements (e.g. assist with
official visits in the evening and on weekends).
- Prepare the data base of local
suppliers.
- Prepare the weekly update of
procurement tracking sheet.
- Keep record of all procurement
documents in line with the policy of AF.
Ø Accounts Management
- Keep and maintain all the
accounts records in soft as well as in hard form.
- Responsible to deal all the
accounts of the organization and settles all matter of banks.
- Preparing or verifying budgets
as required and financial information in grants and contracts issued in
accordance with donor grants and providing support to the team in preparation
of financial information.
- Responsible for handling &
organizing bank transfers, bank requests, cheques and payments in close
cooperation with Regional finance department; maintains cheque ledger and
open invoices list on monthly basis.
- Entering BPV’s and JV’s in AF
Official software SIDAT HYDER.
- Assisting in Income Tax deduction
as per Government of Pakistan’s Income Tax rules & regulation.
- Reviewing financial reports of
recipients, analyzing the variances and giving recommendations to the
management for taking corrective measures.
- Reviewing budget and program
expenditure on monthly basis in coordination with the District Coordinator.
- Verification of travel
expenses, reimbursement of them and facilitation of working advances, in
compliance with AF Finance Handbook.
- Maintaining efficient filing
system for the administrative and accounting records.
- Supervising the day to day
maintenance of the office for smooth functioning including management of
inventory records and undertaking periodic audit of physical inventory of
assets.
- To assist the team in ensuring
that timely and accurate payments are made.
- To handle queries from the
staff regarding travel and subsistence claims.
- Enter all vouchers in
accounting software.
- To keep the records for
receivables and payables accounts.
- To prepare bankbook and bank
reconciliations.
- Reconciliation of all vouchers
for completeness .
- Act as focal person for
project’s district office audit.
- Make sure verification of all
the accounts record before auditory process.
- Make sure all the records /
accounts / financial transactions are booked before the audit
commencement.
- Any other task assign by the
supervisor.
Admin
& Finance Officer Literate
Masses Organization (NGO) at swat.
( Jan, 2012 to Jan, 2014 )
Ø
Responsibilities:
- Assist the procurement process
and dealings with vendors, maintaining & preparing financial reports
and record, dealing and controlling bank accounts, arranging cash for the
respective field offices and for other activities on demand.
- Monitoring the availability of
supplies.
- Office maintenance to provide
general administrative support to Admin-HR Manager and finance officer for
smooth functioning of all operational support required to maintain the
organization's property/assets record and management.
- Arranging food and guest house
to the male, female guests and trainers, lodging and logistic arrangements
for staff, trainers and visitors in the in the field office, and main
office arrangement of vehicle to the guests.
·
Hiring of trainers for different types of agriculture and
livestock trainings and arranging stack holders meetings Identification of
willing communities.
·
Maintaining the office inventory system.
Ø
Internship in UBL in
Operation & Sale Department: From June 25th, 2011
to August 25th, 2011
Duties
were:
Accounts/Deposits & Bills/Remittances, Clearing and Credit Departments etc.
ACADAMIC QUALIFICATION
- MS in Finance IBMS,
Agricultural University of Peshawar 2016
- BBA
(Hon ) Finance IBMS, Agricultural
University of Peshawar 2012
|
|
Ø
COMPETENCES
Corporate Competencies:
·
Demonstrates integrity
by modeling the Organization values and ethical standards.
·
Promotes the vision, mission,
and strategic goals of Organization.
·
Displays cultural, gender,
religion, race, nationality and age sensitivity and adaptability
·
Treats all people fairly
without favoritism.
Functional
Competencies:
Teamwork
·
Works collaboratively
with colleagues to achieve organizational goals;
·
Places team agenda before
personal agenda;
·
Supports and acts in
accordance with final group decision.
Professionalism
·
Knowledge of the use of
information management;
·
Demonstrated problem-solving skills and ability to use sound
judgment to ensure the effective and timely completion of complex tasks;
·
Ability to work under extreme pressure, on occasion in a highly
stressful environment (e.g. civil strife, natural disasters).
COMPUTER SKILLS
·
MS Office (Word, Excel, Power Point etc.)
·
Window Installations, Data entry, Software's Knowledge
·
Peachtree
·
Internet etc.
·
SPSS
·
Accounting software Sydet Haider
LANGUAGES
Ø
English
Ø
Pashto
Ø
Urdu
Ø
Hindi
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