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RUCHIKA KOHLI  

Mob:  +91-9620360177, 8431666100; Email: ruchika.hr@gmail.com;

Address: 132 /A, Subbaiah Layout, Serpentine Road, Kumara Park West, Bangalore (Karnataka-20)

Areas of Expertise È HR Policies & Procedures È Recruitment & Selection È Induction & Orientation È Training & Development È C & B Management È Performance Evaluation & Appraisal È HRIS È Employee Relations È Employee Engagement È Organizational development È Exit Interviews & Process È General Administration Strengths /5 P’s È Performance. È Perseverance. È Patience. È Passion È People Management              Academia È MBA ( HR & Marketing ) PIPS (DAVV), INDORE , (2010) Amongst the top 5 toppers. È B.Sc (C.S) , KRG Autonomus College , Jiwaji University, Gwalior (2008), Seeking a position of Manager/Assistant Manager in all Sectors

manager –hr generalist role with a career spanning  of 3+ years Professional Abridgement ¥        Dynamic professional with 3 Years of Experience in HR Generalist Role having strong commitment towards the profession. ¥        Dexterity in structuring & implementing innovative HR activities to generate undivided commitment  & dedication among personnel. ¥        Excellent communication with strong interpersonal  & people management skills. Career Accountabilities - FRONT ROW MERCHANDISING PVT LTD -  BANGALORE (Consumer durables, Home appliances, Furnishings) Manager (HR & Admin) (August 2012 to Till Date) Key Result Areas: ~ Recruitment & Selection  ~ HR Policies & Procedures ~ C & B Management ~ Employee Relations  ~ Exit Process ~ Administration Activities ~ HRIS  ~ Performance Appraisals ~ Training & Development RESPONSIBILITIES: Recruitment & Selection:                                                                 ·         Identifying Manpower requirement from Top Management. ·         Responsible for Manpower planning & Budget and getting approval from Director. ·         Mapping Job description & Job Specification after analysis on the basis of company requirements. ·         Responsible for Recruitment, Selection & short listing the candidates. ·         Sourcing CV’s from Different channels and Conducting preliminary screening & taking HR interviews, Salary Negotiation etc. Mapping offers with the internal salary grid. ·         Screening & Short listing of candidates, conducting Final round interview & thereby creating positive perceptions among candidates about the company. ·         Issuance of all letters related to offers made, appointment, confirmation & salary revision. ·         Ensuring the completion of joining formalities (Issue Offer Letter / Appointment Letter, collection of required documents from new joiner) ·         Preparing Induction Program and Orientation to the employees towards policies and procedures of the company. Performance Management System: ·         Designing performance evaluation  system and implementing accordingly.  ·         Evaluate   employee s KPI and KRA set by the managers on quarterly basis. ·         Initiate, co ordinate & close the Quarterly performance evaluation discussions with directors & Business Head. ·         Providing guidance to staff on performance management, including conducting periodical orientation to the process; ·         Half Yearly Review & discussions of department promotions with Business Heads & Directors. ·         Promoted harmonious  & Long Term relationships between management and employees .

Payroll & Compensation:

·         Ensuring Pre-payroll process (Attendance input, Incentives, advances etc)

·         Responsible for Payroll processing & disbursement of Payroll for all employees .

·         Responsible for providing final Approvals for Salary, deductions, Travels, Training Costs and other Official Trips.

·         Maintaining & Tracking Attendance, Leave, LOP for all employees (On-roll & Off-roll) as per policy.

·         Ensure the employees get their payroll queries/ grievance answered and solved on an individual basis.

·         Ensure timeliness and accurate payment of salaries for the respective locations.

·         Taking care of payroll related statutory.

·         Quarterly preparation of Incentives Payouts & Annual preparation of Leave Encashment.

Employee Relations & Engagement:

·         Addressed daily employee concerns and issues.

·         Conducting Weekly & Monthly Staff Meetings.

·         Internal Job Rations and developments between teams & Department.

·         Employee Communications- Interpret and implements policies and procedures dealing with employee grievances.

·         Manage the Monthly rewards & recognitions scheme on the basis of monthly Performance Review Report (PRR).

·         Employee Policy Formulation Review and Documentation-Initiation Drafting of New Employee Policies, Internal Assessment of employees for senior positions & Absconding Employees –Quarterly  Review through employee Feedback / Management Discussions.

·         Solving employee queries though internal contact and coordinating with Finance department in updating the HR data (Performance, Leave, New joiners update etc.)

·         Designing different Forms and Formats i.e. designing HR MIS for Recruitments, HR Reports, Headcount, Exit Interviews and Employee Personal Records.

·         Arranging Birthday celebration & Monthly events which give professional enhancement  in employees morale

HRIS & Internal HR Audit:

·         Maintained HRIS, which included reporting and updating personnel employee data to ensure consistency within the company systems.

·         Performs group data updates, exports, imports, clean-ups, and researches/reports on any data discrepancies.

·         Conducts data analysis on HR data such as compensation, classification, employment, employee relations, and/or benefits data as directed.

·         Prepares reports, graphs, charts and statistics in support of human resources operations.

·         Document Review of HR related forms, policies & procedures, employment c, job descriptions and related documents for ease of use and consistency with HR best practices.

·         Report Preparation which summarizes your current practices, identifies any areas of concern, and provides recommendations for change.

·         Report Presentation – to present the report findings, explain concerns and recommendations, and discuss strategies to address the concerns

·         Reduces risk and liability.

Training & Development:

• Conceptualizing & developing training initiatives for improved productivity, building capability and quality enhancement.
• Responsible for identifying training needs through various sources like performance appraisals, meetings, Suggestions from employees etc.
• Coordinating and organizing training program including technical & Non Technical for Employees.

Exit Interviews & Process:

·         Discover the employees reason for leaving.

·         Give positive attention to the departing employees in order to alleviate possible frustrations and/or negative attitude toward the organization

·         Allow departing employees to have a voice about what their work experience was like.

·         Receive valuable feedback from departing employees about Compensation, working Environment, Management & the Culture of the organization.

·         Departing employees have an opportunity to transfer knowledge and experience to a successor or replacement; may also brief a team on current projects, issues and contacts

·         Chance for departing employees to give constructive feedback, and to leave on a positive  note, with good relations and mutual respect.

General Administration:

·         Overseeing the implementation of corporate policies in the organization; undertaking business development activities.

·         Overseeing the record keeping activities & generating various HR & MIS reports.

·         Supervising housekeeping activities in the organization; ensuring availability of stationary, ID cards, Visiting card , printing requirements & other stationery materials, coordinating with security Agencies for security arrangements at different units.

Career Highlights

QED INDIA (SAARC SUBSIDIARY):

·         Responsible for all HR strategies, processes, operations & service delivery drive business operations & achieve people results.

·         Manpower Planning: Resource augmentation, accurate allocations, Optimization & mobility of existing resources, role allocation on projects, Skill Development.

·         Strong understanding and appreciation of a diverse work environment and have demonstrated initiatives for recruiting for diversity.

·         Screening application, short listing and conducting Interviews, negotiations and closing the position. (end to end – screening to on boarding) .

·         Developing the Recruitment Strategy & Recruitment Budget.

·         Value addition in terms of motivation and promoting referral scheme of the company to beef up recruitments by employee referral

·         Responsible for people management within the operations organization and ensure employee satisfaction and retention through appropriate people management practices, rewards/recognition, appraisal & incentive programs.

·         Build effective working relationships with top management and employees to introduce, implement and facilitate innovative solutions that will assist in executing the strategic and business goals.

·         Proficiency in defining continuous improvement processes, recognizing and accelerating employee’s strengths and building high-energy, well-bonded, powerful teams that can conquer any obstacles.

·         Conceptualizing & developing training initiatives for improved productivity, building capability and quality enhancement.

·         Responsible for identifying training needs through various sources like performance appraisals, meetings, Suggestions from employees etc.

·         Coordinating and organizing training program including technical & Non Technical for Employees.

·         Keeping track on training, its results, follow-up of the developments/ improvements.

·         Aligning KRAs of employee-Roles in line with business goals & reviewing the same.

·         Managing Appraisal process across the levels and establishing framework for on-line facilitation of the entire process.

·         Closely monitor compensation trends, practices and help business take proactive steps. Liaise closely with industry peer groups and assimilate emerging C&B trends and practices so as to explore potential fit with organization's existing and anticipated business / people challenges.

·         Design & implement Reward & Recognition programs.

·         Submission of HR Reports and MIS to CEO on daily, weekly and monthly basis.

·         Conducting exit interviews, Processing F&F Settlements and exit documentations.

CHOKSI LABORATORIES LTD:

Key Responsibilities & Functions:

• Handling Recruitments, Payroll, Bonuses.
• Human Resource Information System.
• To look after all the details regarding employees benefit..
• Employee Engagement activities (MANTRA).
• Preparation of official documents & Maintain Records, Letter Drafting.
• Preparation of daily & monthly attendance record.
• Inspecting every department & preparing monthly staff list.
• Separation – Exit Interviews & Settlement.
• Assisting in Administration Department.

Payroll Processing & Compensation Management:

·         Preparing monthly salary & breakup sheet.

·         Preparing CTC breakup for new joiness.

·         Preparing Salary Summary, cash Summary, bank account details, cheque details & cash details.

·         Issuing Salary Certificate & Salary structure details.

·         Managing monthly salary files.

Employee Relation:

·         Handling all the queries related to Salary, Leaves, Attendance, Bank a/c of new joiness etc.

·         Joining formalities issue Offer letter, Ctc break up, Appointment letter.

·         Collect Personal details, PF form, ESIC forms.

·         Complete new joinee file & update employee soft record.

Administration & others:

·         Daily & monthly attendance records & all types of leave records.

·         Using different Job Portals for recruitment & taking employee referrals.

·         Sending interview calls via mails.

·         To conduct interview, preparation & check application form.

·         To coordinate with complete Joining formalities, Induction & Training.

·         Maintenance of personal files.

·         Issuing Confirmation, Experience & Relieving Letter.

·         Handling all types of notice & records related to department.

·         Using concept of  OCTAPACE culture.

Recruitment:

·         Preparing JD’s for present requirement of manpower in firm.

·         Identify the competencies required.

·         Identify the source for hiring including internal recruitments.

·         Take personal & Telephonic rounds of interviews & conduct technical round with expertise.

·         Handling all the walk-ins interviews & shortlisted for the technical round.

·         Making monthly MIS recruitment reports.

career path

w  Qed India, SAARC Subsidiary, Bangalore as Manager , HR Generalist (June-2011 to June-12)

w  Choksi Laboratories  Ltd, Indore  as Assistant Manager (Trainee)  , HR Generalist (Oct-2010 to April-2011)

w  National Convent Education Group, Gwalior as Administration In charge (July 2006 to July 2007)

Personal Information:    ~ Date of Birth: 28-04-1988             ~ Fluent in English, Hindi

~ Preferred Location: Bangalore.

LinkedIn Page  -   http://www.linkedin.com/pub/ruchika-kohli

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