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Alisa Beaty        

                        41-32 79^th Street Avenue, Colorado TA 22012   (440)725-1420                   alisa_beaty25@hotmail.com

Experience:

                               

March 2011 – Present                  New Jersey Path Authority                                   Jersey City, NJ

Administrative Assistant (Temporary)

• Organized and schedule domestic and international travel arrangements
• Assisted signal engineering team on the NJ PATH project
• Prepared all project letters using DMS system
• Drafted reports, letters, memoranda as well as creating presentations; and internet research
• Coordinated and maintain records for phones/Blackberry, company credit cards
• Organized complete on and off-site meeting arrangements as needed
• Organized and maintain files, records, and assist with the preparation of all required reports, minutes and action items as needed
• Received incoming communications such as telephone calls, mail and internal correspondence as well as prioritize and re-direct communication as required
• General clerical duties to include but not limited to: photocopying, faxing, mailing, filing and ordering office supplies
• Maintained calendar for CMO Maintain a record of CME’s to keep CMO’s Medical License(s) current
• Prepared and submit expense reports for CMO and Medical Director(s)

August 2009 – February 2011                    New York Power Authority                                       Astoria, NY

Purchasing Assistant (Temporary)

• Coordinates activities involved with procuring goods and services such as raw materials, equipment, tools, parts, and supplies.
• Maintains procurement records including, but not limited to, suppliers, costs, delivery schedules and dates, product quality, discrepancies, errors and inventories.
• Reviews purchase orders, requisitions, claims and contracts for conformance to company requirements using SAP software. 
• Verifies classification and specifications of purchase requests.
• Compares prices, specifications, delivery methods and schedules, market conditions and future material availability and prepares analysis reports.
• Assists purchasing agent and company management in the development of short term goals and long range strategies for achieving division’s organizational enhancements.
• Complies with all personnel, safety policies and Good Manufacturing Practices.
• Performs special projects and assignments as requested by supervisor.

       July 2008 – May 2009                              H & L Electric.                                        Long Island City, NY

                                Administrative Assistant (Temporary)

• Responsible for all estimating/proposal reports.
• Generate and track travel and expense reimbursement records for payment.
• Responsible for all payroll using ADP.
• Responsible for all outgoing appointments when service was needed.
• Input all client information into contact database
• Answer all incoming and outgoing calls
• Responsible for all organization for the office. 

          

  

January 2006 – May 2008                       Thornton Tomasetti, Inc.                                          New York, NY

                                    Executive Assistant

• Maintained calendars for Managing Principle, Principle, and Senior Associates.
• Assisted project manager on all job site meetings/conferences 
• Scheduled/Maintained calendars for managing principle, principle and senior associates
• Coordinated internal and external meetings including catering for various meetings and events.
• Coordinated conference calls and web meetings.
• Coordinated and confirmed all travel arrangements.
• Generated and tracked travel and expense reimbursement records for payment.
• Prepared and produced correspondence for all departments.                    
• Updated the Client Information System database and contact database
• Assisted with the preparation of Structural/Civil engineering proposals
• Assembled marketing collateral materials for proposals and qualification packages, which involved selecting and tailoring appropriate resumes, relevant projects and other supporting materials that were then submitted to public, private, and government agencies
• Reception management.
• Experience with construction companies/ construction sites
• Trusted to handle confidential and proprietary information.             

July 2004 – January 2006                            Diamond Research & Marketing                         New York, NY    

                                    Administrative Assistant / Personal and Executive Assistant to the President

·         Reception management: securely monitored activity within reception area.

·         Trusted to securely handle luxury items and high value goods.

·         Coordinated all external /internal conference calls, and web meetings utilizing Skype.

·         Coordinated operations and office maintenance for IT and Operations Manager.

·         Coordinated all client/employee travel arrangements, meetings and conferences for President and Executive Officers, and family in Las Vegas, New York and Israel.

·         Processed trade magazine subscriptions into database for Rapaport Diamond Report.

·         Organized weekly magazine sales reports.

·         Assisted Accounting Department in balancing company check book/expenses and with Quickbooks data entry for accounts receivable and accounts payable.

·         Handled weekly bank deposit/transfers.

·         Rapaport Diamond Report and Rap Net customer service.

·         Performed credit references for Rap Net and Diamonds.com

·         Assisted with property management and other miscellaneous needs for family members.

Education:

                                Monroe College                           Bachelors in Business Management                                                Bronx, NY

                                Coursework in Accounting/Finance

Expected Spring 2011

                        Skills:                

                                Microsoft Word, Excel, Outlook, PowerPoint, Adobe Acrobat 7.0, SAP software and Photoshop 7.0.1,

                                QuickBooks. Type 50 WPM.

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