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LILLY  KACZMARSKI

                309 Claremont Avenue / Middleburg Heights, OH 44001

 216-267-9876 / lilly@yahoo.com

 

PAYROLL MANAGER • PAYROLL ADMINISTRATOR • PAYROLL SUPERVISOR

Employment Laws / Multi-state Payroll Taxes / Ex-patriot Rules / ADP Payroll System

Dynamic professional with extensive experience directing payroll operations for large companies with up to 1,000 employees in multiple locations. Proven skills in all areas of payroll processing, including expertise in 401K auditing, general ledger interface, finance/accounting, year end reconciliation and reporting, compensation and wage structure, and benefits administration. Led enterprise system conversions, upgrades, and implementations to ADP and Paychex. Collaborated with staff and management at various levels of the organization to ensure accuracy and timely completion of payroll records. Captured cost reductions through process redesign, negotiations, and performance management. Detail oriented with excellent planning, people management, communication, interpersonal, and problem solving skills. Demonstrated ability to observe privacy practices and maintain the confidentiality of employee records. In-depth knowledge of MS Office, ADP PC Payroll/Report Smith, BPCS, Paychex Payroll, Lotus Smart Suite, Quattro Pro, AS400, and Citrix. Willing to travel on assignment.

 

HIGHLIGHTS

• Payroll Processing. Oversaw weekly, bi-weekly and semi-monthly payroll processing, tax filing, and auditing in high volume deadline driven environments for union and non-union workers.
• People Management. Directed the efforts of Payroll and HR teams, including supervisors, coordinators, and clerks responsible for gross wage calculation, timekeeping, personnel issues, and payroll processing.
• Payroll System Administration. Administer Paychex Preview PR System and, ADP PCPW systems, which includes security setup, troubleshooting, user training, payroll transmission, importing, and receiving/sending data from AS400 system.
• Payroll Distribution/Accounting. Supervised payroll accounting, funding and electronic transfers to bank accounts.
• Year End Reconciliation/Reporting. Reconciled and prepared year end reports for earnings, taxes, deductions, leave, disability, and nontaxable wages.
• Benefits Administration. Coordinated Benefits Administration efforts with Human Resource department.
• Wage Attachment Processing. Process court ordered wage garnishments/calculations, child support orders, Chapter 13 wage attachments, IRS tax levies, and student loan attachments.
• Continuous Improvement. Assist with the ongoing analysis of payroll and human resource vendor and technology solutions to optimize process efficiency and effectiveness.
• Expatriate.  Work with PWC Expat Tax Services, comply with expatriate payroll tax, compensation and reporting requirements. 

PROFESSIONAL EXPERIENCE

HDT ENGINEERED TECHNOLOGIES, INC., Solon, OH                                                                                    Dec 2009 to Present

Manufacturer of shelters, command controls, environmental controls for the US Military, Allied Forces, Homeland Security and Emergency Management agencies.

               

        Payroll Supervisor

Manage all aspects of payroll processing for all (1,000+) exempt and non-exempt personnel located in the United States and abroad.  Delegate assignments and direct other payroll personnel in this group.  Responsible for maintaining the accuracy and scheduling of payrolls; perform audits, prepare tax forms, wage and tax report surveys.  Prepare corporate and confidential payrolls.  Establish and maintain processes to ensure timely and accurate payroll processing.  Administer the Paychex – Preview Payroll system for all domestic locations, including security set-up, user training, troubleshooting, payroll transmission, importing, and receiving/sending data.  Analyze, prepare and input all data accurately.  Prepare weekly, monthly, quarterly and year end reports for management.  Perform various journal entries, account reconciliations, maintain general ledger.    Oversee garnishment processing in compliance with state and federal laws and regulations.  Provide guidance to staff on time /leave reporting, benefits, deductions, tax withholdings, and other employee inquiries.  Calculate/process benefits, gross-up wages, stock options, and various fringe benefit payouts. Verify all local, state and federal tax filings.  Perform audits of payroll detail for accuracy.  Perform year-end W2 processing.  Review and reconcile wage and labor detail.  Ensure compliance with all federal, state and local laws governing the taxation of wage and hours laws.  Administer 401K processing with third party administrator. Identify and manage training and development needs for employees.  Provide assistance and follow-up on company policies, procedures, and documentation.  Maintain P/R system.

·                   Led the successful conversion of all domestic payrolls to a single database (Paychex-Preview Payroll) within project deadlines, resulting in consolidated reporting/accounting.

LILLY  KACZMARSKI                      216-267-9876                                                                                      2/3

                               

 

RIDGE TOOL COMPANY, Elyria, OH                                                                                                                  1998 to Feb 2010

Manufacturer of tools for the plumbing industry. Subsidiary of Emerson Electric.

               

        Payroll Administrator

Managed all aspects of payroll processing for an average of 1,000 exempt and non-exempt personnel and sales staff. Administered the ADP PCPW system for all domestic locations, including security set-up, user training, troubleshooting, payroll transmission, importing, and receiving/sending data from in-house AS400 system. Provide direction to the payroll supervisor and 3 payroll clerks responsible for gross wage calculation and timekeeping. Guided 2 HR clerks involved in various payroll-related functions for 500 hourly factory workers.  Calculated sales commissions for approximately 75 sales reps at global sites and US. Processed all payroll deductions for payment. Calculated/processed benefits, gross-up wages, and garnishments. Verify all local, state and federal tax filings. Prepared payroll related monthly journal entries. Reconciled payroll accounts monthly and developed reports.  Monitored 401K processing with third party administrator. Ensured compensation and benefits were in line with company policies. Identified and managed training and development needs for employees.  Provide assistance and follow-up on company policies, procedures, and documentation.  Administered the tuition reimbursement policy.

·                   Recommended and led successful conversion of domestic payrolls to a single database (ADP PCPW) within project deadlines, resulting in consolidated reporting/accounting and a 50% reduction in processing costs.

·                   FMLA, Vacation Policy Administration.

·                   Voluntarily assumed role as Payroll System Administrator for all domestic locations.

·                   Successfully negotiated with ADP to transfer the company to Ridge Tool payroll cost umbrella shortly after parent company acquisition of a new company. This resulted in a 40% cost reduction per year and a system upgrade of payroll services provided.

·                   Quarterly pension reporting to corporate offices for all domestic locations.

·                   Maintained cost of payroll processing to one increase of 2.5%.

·                   Work with PWC Expatriate Tax Services. 

PRIMARY HEALTH SYSTEMS, ST. MICHAELS HOSPITAL, Cleveland, OH                                                   1995 to 1998

120-bed hospital serving near east side of Greater Cleveland, Ohio.

               

        Financial Coordinator / Payroll Coordinator

Administered and processed bi-weekly salary payroll for over 500 employees, including union and non-union staff. Processed all wage attachments, which included court ordered wage garnishments and calculations, child support orders, Chapter 13 wage attachments, IRS tax levies, and student loan wage attachments. Prepared accounts payable vouchers for all payroll-related deductions. Worked directly with HR on Benefits Administration. Handled all payroll tax filing and year-end W2 processing. Prepared daily patient census, cash, and physician admissions reports. Assisted with annual budget preparation. Processed billing for leased medical offices to physicians.

·                   Attained rapid promotion from Payroll Coordinator to Financial Coordinator in less than 2 years based on strategic contributions that improved the company’s financial performance. 

UNIVERSITY HOSPITALS HOME CARE SERVICES, Warrenville Heights, OH                                                               1989 to 1994

Home health care service division of University Hospitals of Cleveland.               

        Senior Bookkeeper / Bookkeeper

Managed all aspects of the payroll process on ADP system for 7 subsidiaries with over 400 employees. Scope of responsibility Included payroll tax filing, tax compliance and W2 processing, month-end journal entry preparation, and year-end pension reporting. Maintained weekly accounts payable system for 3 companies and accounts receivable system for the profit division. Billed third party and private pay patients weekly. Posted cash deposits to patient accounts on a computerized system, made daily deposits, maintained petty cash fund, and completed collection calls.

·                   Reduced accounts receivable for the private duty division by 85%.

·                   Successfully added new physicians’ offices to the payroll database, which consisted of applying for and received all tax related accounts associated with the business.

·                   Managed and processed all phases of a payroll conversion from an in-house system to ADP Payroll.

·                   Promoted within 18-months of hire from Bookkeeper to Senior Bookkeeper.

       

LILLY  KACZMARSKI                      216-267-9876                                                                                      3/3

 

COLLINS, RIMER, AND GORDON ARCHITECTS, INC., Cleveland, OH                                                                            1988 to 1989

Architectural services firm.

        Bookkeeper

Processed semi-monthly payroll for more than 40 employees. Held direct responsibility for all phases of accounts payable processing using in-house computerized payroll and accounts payable systems. Administered benefits and HR/Personnel functions. Performed payroll journal entries, monthly bank reconciliation, and data entry. Assisted with billing and accounts receivable for architectural projects. Oversaw material/supplies purchasing and controlled inventory. Prepared leasing agreements for company owned office spaces.

·                   Implemented a supplies inventory system, which reduced losses and lowered inventory costs by 75%.

PREVIOUS EXPERIENCE, Assistant Financial Manager, Citizen Action of Ohio; Payroll Administrator, Cerro Copper Tube Company. Managed weekly payroll and HR/Personnel function for more than 700 union employees across 2 states.

EDUCATION & AFFILIATIONS

International Correspondence School – Accounting Major

Member of the American Payroll Association

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