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Payton Nguyen
309-A East 15th Street
Brooklyn, NY, 11001
Phone: (718) 844-9876 Email: payton@gmail.com
Executives Assistant
Demonstrated ability
to convey direction to disorder
Resourceful,
highly organized, and accomplished candidate with extensive office operations
expertise gained in varied settings. Seeking an administrative assistant
position in an operational environment that will effectively utilize acquired
skills and abilities while demonstrating administrative leadership
experience. Unique ability to multi-task while maintaining primary focus
on priority assignments. Established reputation for exceptional
service. Fast learner with the proven ability to hit the ground running
and deliver results quickly. Reputation for displaying professional and
high levels of integrity:
Core Competencies
Ø Office Organization & Administration
Ø Problem Solving
Ø Records & Database
Management
Ø General Bookkeeping
Ø Telephone & Front
Office
Reception
Ø Filing & Data Entry
Ø Spreadsheets & Reports
Ø Customer Service
Ø Microsoft Office
Ø Scheduling & Calendaring
Ø Meeting & Event Planning
Experience Highlight
Administrative
Competencies Duties
· Manage details of multi-party conference
calls, in-house and off-site meetings and luncheons, travel arrangements,
calendars, itineraries, agendas and preparation of expense reports.
· Organize the planning of meeting location,
conventions and seminars; handle booking of location.
· Prepare required registration forms and
process payment of related fees.
· Follow-up with Accounts Payable Department to
ensure invoices are paid and receive on time.
· Collaborate with printers on the design and
printing of logo changes, letterhead, envelopes, business cards, literature,
presentation folders and product line inserts at agreed-upon rates.
· Compose and distribute
inter-departmental memorandums (e-mail, documentary and voice) ensuring
timely delivery and receipt of important information while at the time
maintaining confidentiality.
· Developed and
update organizing information and materials.
· Prepares and assembles
media kits for marketing and public relations departments.
· Execute word processing projects, including
large-scale mailings, correspondence, and manuals.
· Organize, sort and
assign mail distribution for all the employees.
· Handle inventory and requisitioning of supplies;
research to secure savings on all items.
Communication / Customer
Relations
· Exercise independent judgment, decision-making
abilities and high level of confidentiality.
· Handles calls and
promptly forwards them to appropriate person among 30 employees.
· Collaborate with various levels of management to
gather information pertaining to key issues.
· Act as liaison between management and
client to ensure proper communication.
· Responsible for
scheduling meetings for all employees; escorts visitors to staff memberoffice,
along with provides hospitality service arrangements as requested by staff.
· Responsible for making
domestic and international travel arrangement
· Dispatched messengers to
deliver assignments as requested by management, coordinating trips to ensure
the multiple stops were made each time. This saved the company approximately
$40.00 per messenger per day surplus travel expenses.
· Coordinate the interviewing process between
management and ‘new hire’ candidates.
· Assist out-of-town candidates with travel, hotel
and car service arrangements.
· Communicate well with external contacts to properly
handle direction of business relations.
· Established and
maintains electronic system for all
incoming and outgoing correspondence.
· Distribute company literature and follow- up
with meeting arrangements as needed.
Employment History
Executive Assistant (temp), Hispanic Federation, Manhattan, N.Y., Feb
2012 to Present
Assistant Manager, Citlally Sportswear Inc., Brooklyn,
N.Y., Jan 2011 to Dec 2011
Executive Assistant, Velocity Express Manhattan, N.Y., Feb 2009 to Dec
2010
Recreational Assistant, Big Apple Games, Queen, N.Y., Jun 1999
to July 2007
Administrative Assistant, Adult & Continuing Education, Manhattan, May 1999 to Dec
2006
Newspaper Deliveryman, New York Press, Manhattan, N.Y., Nov 1996 to
Feb 2001
Skills and Proficiencies
Window XP, Microsoft
(Word, Excel, Access, PowerPoint, Outlook),
Internet applications, Internet Research
Education
Brooklyn College, Brooklyn, New York, 2008
Bachelor of Art in Political Science
Borough of Manhattan Community College, Manhattan, New York, 2006
Associate of Art in Political Science
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