Senior Executive Administrative Sample Resume Format in Word Free Download

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MAYA  GRUDER

P.O. Box 309, Ft Meade, MD

205-266-9876

Email:  maya@mail.com

SECURITY CLEARANCE:  ACTIVE SECRET (expires July 6, 2015)

SUMMARY OF QUALIFICATION:

Senior Office Manager with over 33 years’ experience in office management, technical support, and an adept event planner.  Possess strong organizational and interpersonal skills in Information Management and Human Resources.  Detail oriented.

SKILLS AND ABILITIES:

Planned, scheduled and maintained appointment calendars for senior level staff.  Managed, supervised, and counseled nine subordinates.  Extreme knowledge of the Department of Defense (DoD) organization and structure assisted with planning, budgeting, and execution for various software programs.Organized and coordinated several training enhancement workshops and conferences for 50 states and four territories.  Liaison to Air National Guard units and six (6) major commands ensuring policy is established.

PROFESSIONAL EXPERIENCE:

Office of Assistant Secretaries of Defense for Nuclear and Chemical and Biological Defense Programs Chemical and Biological, OASD (NCB/CB)

Senior Executive Administrative

2012 - Present

Pentagon, VA

• Manage and control Deputy Assistant Secretary of Defense (DASD) and the Principal Deputy calendarsand travel schedules ensuring all required correspondence were collected, organized and presented for meetings with 0% errorsusing Microsoft Outlook

• Established a maintained procedures and protocol for other Agencies rating to meetings with Senior Executive Service (SES)

• Effectively manage travel program utilizing Defense Travel System (DTS) software program as subject matter expert and trainer for DASD and Principal Deputy

- Complete travel arrangements for SES and Principal for CONUS and OCONUS travel

- Establish theater clearance messages for foreign travel and arrangements

- Train new personnel on proper procedures and processes relating to DoD travel as instructed per Joint Travel Regulations and Joint Federal Travel Regulations

- Provide guidance to customers on processes as relates to Permanent Change of Station (PCS)

• Greet and escort visitors to/from meeting SES conference room

Defense Information System Agency

Business Analyst/Executive Administrative

2009 - 2012

Falls Church, VA

• Manage and control senior level calendar using Microsoft Outlook ensuring all appointments are scheduled and no conflicts with other meetings

• Manage administrative functions as relates to standards/regulations and development of policies and procedures for the effectiveness and efficiency of PEO-MA/IA4 Division

• Effectively manage travel program utilizing Defense Travel System (DTS) software program as subject matter expert and trainer for Division and Directorate

- Make travel arrangements for senior manager and division personnel for foreign travel

- Establish theater clearance messages for foreign travel and arrangements

- Develop and provide technical training sessions on operations, processes and policies related to travel utilizing DTS software

- Train new personnel on proper procedures and processes relating to DoD travel as instructed per Joint Travel Regulations and Joint Federal Travel Regulations

- Provide guidance to customers on processes as relates to Permanent Change of Station (PCS)

• Analyze, interpret and develop administrative record files utilizing DISA file system when establishing policy and procedures for upkeep of files

• Manage Action Information Management System (AIMS) task software program for the purpose of tracking and providing responses to Division suspense's

- Assist with developing processes for administrative policies and procedures to include file maintenance and routing of AIM suspense's

- Responsible for keeping all parties informed about high level assignments and time sensitive correspondence

• Collects, analyzes, and prepare PowerPoint slides for distribution at weekly meetings

• Compile and collect highly sensitive information for accuracy, review and placement on secure site ensuring no sensitive information is compromise

- Review and analyze official administrative documents for accuracy and validity of the products and provide recommended changes and improvements prior to submission for final signature

• Develop process for maintaining for maintaining performance appraisals ensuring minimum annual turn-around

• Assist with training of co-workers on the functions of office administration

• Receive and screen calls and determine meeting schedules with Division Chief based on availability and nature of request

• Determine an d establish meeting rooms and equipment necessary to facilitate meeting ensuring all subject matter experts and action officers are available and present

• Greet and escort visitors to/from meeting room locations

Missile Defense Agency

Business Analyst/Defense Travel System Program Analyst

2007 - 2009

Huntsville, AL

• Acts as technical consultant for a DoD program management and financial management software Comprehensive Cost & Requirement (CCaR)

• Provide support and training on-site to a government customer

• Provide assistance with government financial, acquisition and budgeting processes

• Provide expertise in government finance

• Assist customers in properly structuring financial data

• Perform reconciliation between several systems

• Perform daily review of forecasts and accounting data

• Manage administrative orders using Defense Travel System (DTS)

• Maintain correspondence utilizing a tracking system for troubleshooting issues/concerns within DTS

• Provide customer support to government personnel to include senior level executive officers travel ensuring all issues/concerns are resolved within three (3) days

• Provide one-on-one assistance to customer to help minimize errors within travel to include authorization and vouchers

• Provide guidance and direction to the Joint Travel Regulation as relate to policy and procedures

• Ensure all policies are adhered to relating to vouchers to reduce errors which subsequently cause unfavorable audits

Air Force Cost Analysis Agency/

Defense Information Systems Agency

Program Analyst

2007 - 2007

Arlington, VA

• Managed senior level executive office calendar and travel schedules ensuring all required correspondence were collected, organized and presented for meetings with 0% errors

• Managed Records Information Management System (files software program) for Unit

• Time and Attendance Manager for military and civilian employees

• Managed, published and staged travel orders for CONUS and OCONUS using Defense Travel System (DTS)

- Made travel arrangements for senior manager and division personnel for foreign travel

- Established theater clearance messages for foreign travel and arrangements

• Managed the officer and enlisted performance reports award program

• Managed the awards and decorations, and promotion program

• Developed Office File Plan to ensure proper identification and listing of pertinent files, both paper and electronic versions

Homeland Security

Project Specialist

2005 - 2006

Arlington, VA

• Managed Excel spreadsheet for $428 million dollar contract ensuring accountability for budget

• Tracked and monitored all contract deliverables using Excel spreadsheet and subsequently created reports relating to funding

• Provided support to Contracting Officer Representative (COR) with invoice preparation and processing

• Interacted with other support personnel to ensure all invoicing criteria's were met in a timely manner with 0% errors

• Provided Liaison support to Contracting Officer within various entities of Homeland Security

• Scheduled meetings with Government Accountability Office (GAO), Office of Inspector General (OIG) and Homeland Security Subject Matter Experts

• Facilitated numerous GAO/OIG meetings and entrance/exit conference.

• Established logistic control for meetings, schedules, locations, etc.

United States Air Force

Logistics Project Manager/Information Management

2001- 2005

Andrews AFB, MD

• Developed and presented Point of Maintenance (POM) budget submission of $141 million for Air National Guard Technical Order Digitization program

• Liaison to Air National Guard Units and Major Commands with special emphasis on establishing policy and providing guidance

• Managed Joint Computer Acquisition Logistics System and Automated Technical Order Management System Programs for 50 States and four territories

• Supervised training of personnel and resolve problems

• Developed, managed, and coordinated job enhancement workshops and conferences resulting in successful training for over 250 customers during 2002 and 2003

• Developed and presented PowerPoint presentation to upper management as relate to transforming paper environment to digital

National Guard Bureau

Executive Assistant

1996 - 2001

Arlington, VA

• Managed senior level executive office calendar and travel schedules ensuring all required correspondence were collected, organized and presented for meetings with 0% errors

• Managed office administrative functions ensuring office policies and procedures were complied with

• Managed and organized personnel files, case records and unclassified information for the Equal Opportunity (EO) Directorate

• Represented the senior leadership in numerous situations internally and externally

• Liaison Officer between the Executive Support Staff of the EO, the field units EO, and companies in the private sector

• Responsible for keeping all parties informed about high level assignments and time sensitive correspondence and documents

• Compiled, designed and developed varied types of data for Organizational functions

• Functioned as Office Administrator in the absence of supervision to include all management decision

• Organized, supervised and coordinated worldwide EO conference resulting in successful event for over 700 customers

• Chairperson to the development of the Air National Guard (ANG) Supplement relating to the policy and procedures for maintaining technical orders throughout the ANG

117 Air Refueling Wing, Air National Guard

Plans and Computer Manager/Equipment Custodian Officer

Information Manager and Personnel Manager

22 Years

Birmingham, AL

• Property Manager - Managed $3 million computer equipment budget for the Air Refueling Wing with 0% loss of equipment

• Performed semi-annual inventory and ensured all property and hand receipts were accounted for with 0% loss

• Managed the military financial International Merchant Purchase Authorization Card program (office supplies) utilizing full budget with no overruns

• Program Manager - Developed and maintained Status of Resources and Training reports

• Performed duties as first line help desk technician with software programs and Defense Message System (DMS) Administrator

• Supervised, trained and counseled nine subordinates

• Managed Records Information Management System for Unit to include Department of Defense forms

• Time and Attendance Manager for military and civilian employees

• Managed, published and staged all travel orders to include OCONUS using Integrated Automated Orders System

• Work Group Administrator (WGA) specializing in software and hardware installation and problem solving

• Managed the officer and enlisted performance reports awards program

• Managed the awards and decorations, and promotion program

SOFTWARE KNOWLEDGE:

Internet Explorer & Netscape, Correspondence Control Manager and Staff Action Management System (E-Tasker software programs), DynaComm Elite (civilian pay program), Defense Travel System, Comprehensive Cost & Requirement (CCaR), Personnel Concept III, Calendar Plus, Microsoft Suites; Outlook, Word, Excel, PowerPoint, Schedule and Access

AWARDS/EDUCATION/CERTIFICATION:

Senior Management Training (1993)

Advanced Leadership School (1991)

Air Force Achievement Medal (1997)

Minuteman Award (2001)

Superior Performance Evaluations (1993 - 2001)

Air Force Commendation Medal (2007)

Alabama Commendation Medal (2007)

Financial Management Training (2008)

Contract Management Training (2009)

Acquisition 101 (2009)

Undergraduate Certificate in Business Administration Management Emphasis

Strayer University      (Summa Cum Laude, GPA 4.0)        March 2011

Bachelors Degree in Business Administration

Strayer University      (Magna Cum Laude, GPA 3.8)         March 2013

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