Executive Assistant Resume Pattern in Word Format Free Download

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Saanvi  Katz

309 Bouret Drive
San Jose, CA 95001
US

Mobile: (408) 677-9876

saanvi@comcast.net

OBJECTIVE:

10+ years experience in supporting at Executive C-level. Strong leader, creative problem solver and enthusiastic towards success. Skilled at building strong team environment, fostering open communication, detail oriented, proactive, motivated and passionate towards service excellence. Excellent communication skills. Customer Service & Professionalism - Customer- and employee-oriented. Savvy in interacting with management staff, clients, vendors, consultants and subcontractors. Accessible, flexible, and energetic. Demonstrates consistent demeanor in all situations. Business Improvement & Problem Solving - Resourceful in implementing operational improvements and managing challenging projects. Excellent problem-solving and analytical skills. Proven ability to identify needs, correct deficiencies, enhances efficiencies, and cut costs.

EXPERIENCE:	8/2007 - Present	Microsoft	Mountain View, CA
	Industry: Computer Software
	Executive Assistant
	Reported to the Director of Finance. Assisted the SVP's of Sales and Accounting department. Scheduled appointments, made travel arrangements, processed expense reports and worked with accounting department for timely payments.proofread documents before final signatures. Maintained departments filing, processed documents in word, reports, forms, (proofread documents) and took calls from customers/vendors/internal staff. Sets up and maintains files, types correspondence, reports, forms, and answers phones. Prepares reports and presentations using PowerPoint, internal databases, and external resources. Worked independtly on tasks, researched and found solutions to problems.Planned and assisted with company's major events, seminars, training programs. Created,  d and prepared reports, graphs, presentations, minutes and actions from meeting using spreadsheets and computer application (Outlook, PowerPoint, Word, Excel, Kronos and Access). Processed travel arrangements and departmental expense reports.
	1/2010 - Present	Facebook
	Executive Assistant
	12/2006 - 7/2007	Hewlett Packard	Cupertino, CA
	Industry: Computer/IT Services
	Executive Assistant
	Managed administrative processes for a VP of sales and the HR manager · Maintained manager's calendar, sets priorities, and schedules appointments and meetings · Researched, gathered, and compiled complex data to prepare reports, proposals, presentation materials and statistical tables using current software technologies · Developed and maintained filing systems and databases to update and coordinate information on business processes · Coordinated activities with outside vendors and/or internal and external customers · Communicated policies, processed and activities through memos, publications, web sites or other vehicles as appropriate · Assisted HR Director with new hire, policies, and all HR duties · Processed benefits invoices, Assisted with updates to corporate organization charts · Created Data Junction maps to transform HP data from a raw format into SQL tables · Effectively worked on detailed charts, graphs, salary comp and analyzed the data correctly to determine the budget and revenue for the year
	10/2001 - 11/2005	Kaiser Permanente	Santa Teresa, California
	Industry: Healthcare Services
	Executive Assistant/Web Designer
	Supported the Director of IT and Quality Controls and Human Resources · Attended meetings, prepared agenda items and transcribed minutes of the meeting · Provided analytical and specialized administrative support to the Finance and IT · Worked on assignments that are complex in nature, which required independent action and a high degree of initiative in resolving problems · Created and executed projects in healthcare data from a raw format into SQL tables · Analyzed and improved the quality of the data loaded into the internal warehouse · Worked on the internal website, prepared the home pages for GO- Live, edited contents,  L coding and Java · Coordinated and managed all intra/inter-departmental and intra-company support requirements and interfaces, all external project interfaces · Worked on assignments that are complex in nature, which required independent action and a high degree of initiative in resolving problems · Tracked and maintained department budget, and conduct year-over-year analysis and generated annual budget reports · Closely worked with accounting department to analyze and forecast spending ensuring budget target is reached
	5/2005 - 10/2005	Visa	Foster City, CA
	Industry: Banking
	Executive Assistant
	Provided analytical and specialized administrative support to CEO and EVP. Worked on assignments that are critical and confidential in nature, which required independent action and a high degree of initiative in resolving problems. Provided statistical and analytical support to assist executive on special projects. · Built strong customer service relationship; researched issues, analyzed problems, determined approaches, compiled data and prepared reports. Interfaced with and coordinated activities between various departments and outside parties. Smoothly filtered routine matters to appropriate parties and followed up to ensure proper disposition. · Successfully maintained desktop applications, web content, HTML coding and migrating to new websites, making it Go-Live for customers useful resource.
	9/2000 - 9/2001	GE Nuclear Energy	SAN JOSE/CALIFORNIA
	ADMINISTRATIVE/VENDOR TECHNICAL SPECIALIST
	Contact various vendors (phones, internet,fax,etc) to obtain new or updated information on equipment and other products Search GE databases. libraries, etc. for information on specified pieces of equipment Maintain for the vendor technical information group - files - letterbook - Tracking database - Contact list Create Manual Update Summaries as necessary Coordinate shipment of manuals and track return sheets Provide other administrative support as necessary
	11/1998 - 4/1999	LAW OFFICES OF HEMANT R. HABBU	SAN JOSE/CALIFORNIA
	OFFICE ASSISTANT
	Supporting two attorneys, processing Immigration Naturalization Service petitions, Excel, Word, attending meetings and court hearings, taking shorthand and typing the minutes, filing, routing telephone calls, processing expense reports, handling travel arrangements and general office support.

EDUCATION:	10/2001	Heald Business College	US-CALIFORNIA-SAN JOSE
	Bachelor's Degree
	COMPLETED 10 SUBJECTS IN COMPUTER BUSINESS ADMINISTRATION
	4/1990	Fiji Institute of Technology	Fiji-FJ-Suva
	Vocational
	DIPLOMA IN SECRETARIAL STUDIES
	12/1988	New Zealand University Entrance Examination	New Zealand-AK-AUCKLAND
	High School or equivalent
	HIGHEST HONOR IN NEW ZEALAND UNIVERSITY ENTRANCE EXAMINATION

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